Use this straightforward format when you want to resign clearly and professionally, without going into detail about your reasons.
Sample Format
To,
[Manager's Name],
[Company Name]
Date: [DD/MM/YYYY]
Subject: Resignation Letter
Dear [Manager's Name],
I am writing to formally resign from my position as [Your Designation] at [Company Name], effective [Last Working Day].
I appreciate the opportunities I've had during my time here and am grateful for the support of the team. I will ensure a smooth handover of my responsibilities before my last working day.
Please let me know how I can help make this transition easier.
Sincerely,
[Your Name]
Tips
- Keep it brief and professional — a resignation letter doesn't need lengthy explanations.
- Always mention your last working day clearly.
- Send a physical or email copy to both your manager and HR.