A flexible leave letter you can adapt for most workplace situations — vacation, personal time, or any reason that doesn't need a specific category.
Sample Format
To,
[Manager's Name],
[Designation],
[Company Name]
Date: [DD/MM/YYYY]
Subject: Application for Leave
Dear [Manager's Name],
I am requesting leave from [Start Date] to [End Date] on account of [reason]. I have planned my work accordingly and will make sure all urgent tasks are completed or delegated before I go.
I request you to kindly approve my leave for the above-mentioned period.
Thank you for considering my request.
Sincerely,
[Your Name]
[Designation]
Tips
- This format works for most leave types — just adjust the reason line.
- Send it with enough notice, especially if the leave affects a team deadline.
- Follow your company's specific leave policy for approval channels (email vs. HR portal).