Use this letter when a student is leaving a school and needs a Transfer Certificate — required for admission into a new school.
Sample Format
To,
The Principal,
[School Name]
Date: [DD/MM/YYYY]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am the parent/guardian of [Child's Name], a student of Class [Class/Section], Admission Number [Admission Number]. Due to [reason, e.g. relocation to another city, change of school], I request you to kindly issue a Transfer Certificate for my child.
Please let me know if any formalities such as fee clearance are pending, so I can complete them at the earliest.
Thank you for your cooperation.
Yours sincerely,
[Parent's Name]
Parent/Guardian of [Child's Name]
Contact: [Phone Number]
Tips
- Clear any pending dues/fees before requesting a TC — most schools won't issue it otherwise.
- Apply a few weeks before the new school's admission deadline, as processing can take time.
- Double-check the admission number and class details for accuracy.